Student Network Account Retention Policy for Rockhurst University
Modified on: Tue, Jul 1 2025 6:42 AMPurpose
This policy is to define the length of time a student has access to their Rockhurst University email and network accounts. This policy serves to maintain the security, affordability, and efficiency of the Rockhurst University network. It is the sole responsibility of the student to back up any files or emails prior to account removal.
Scope
This policy applies to all Rockhurst student accounts.
Applicability:
The policy applies to email and network accounts for:
- Active Students
- Graduated Students
- Inactive Students
- Returning Students
Student Network Accounts
-
Active Students
- Student network and email accounts will remain active as long as the student maintains credit enrollment at Rockhurst University.
- Passwords will be reset every six months while their account is active to ensure security.
- All student accounts will be required to have multi-factor authentication (MFA) for added security.
- Students are encouraged to regularly back up important data to prevent loss in case of unexpected issues.
- Security awareness training will be provided annually to ensure students are informed about best practices in cybersecurity.
-
Graduated Students
- Network accounts for graduating students will be deactivated 6 months after graduation providing that the student is not enrolled in any Rockhurst University courses.
- The graduate student will receive a notification to their Rockhurst email account 30 days in advance of deactivation to allow ample time for the student to back up important data.
- Once the network file shares have been deleted, the files cannot be recovered.
-
Inactive Students
- Network accounts for non-enrolled graduate and undergrad students will be deactivated after 6 months from the end of the last term the student was enrolled in or from the last day the student attended classes at Rockhurst University.
- The student will receive a notification to their Rockhurst email account 30 days in advance of being deactivated to allow ample time for the student to back up important data.
- Once the network file shares have been deleted, the files cannot be recovered.
-
Returning Students
- Returning students that have not been enrolled in any courses at Rockhurst University for more than 6 months may be reissued their former network and email accounts if the account has not been reassigned to another student. If the account is no longer available, the returning student will be assigned a new network account and university email account.
Related Policies
eMail Use Policy for Rockhurst University
eMail Retention Policy for Rockhurst University
eMail and Security Awareness Training Policy for Rockhurst University
Network Account Password Policy for Rockhurst University
Last Review Date
07/01/2025